Document management software is a valuable tool for any business or organization that produces documents, receives and utilizes documents. It allows them to track the documents they create and collaborate on them with others and safely store them in one place.

As they work and communicate with clients, suppliers as well as partners many organizations produce many documents. This results in the need for an efficient document management system that can handle every one of the kinds of documents and workflows within an organization.

The most effective document management system will include many features that make it easy to use and secure. These include the ability to control version, unified guidelines for storage and auditing, granular permissions, documents scanning, optical characters recognition, and customizable tools for workflow automation. You can also connect your system to other tools like email and project management platforms or even your own website to make it easier to integrate.

Some of the most reputable document management software companies offer the possibility of a trial period for potential customers to test the software and observe how it performs before making a purchase decision. There are detailed FAQs that answer the most frequently asked questions about the software and its features.

Implementing document management software may take a while, as employees will have to scan and upload files. However, the initial disruption is later compensated for by the improved productivity over months, weeks and years. For those working in highly regulated industries could also find value in an efficient document management system that is compatible with SAS 70 Type 2 or ISO 27001 certifications.