Data room software is a great way to share sensitive documents online. It lets businesses manage all document-related activities from a central location and protects the privacy of information by offering a variety of security options. It comes with features that file-sharing services don’t, such as a tool to black out certain areas of documents to ensure that personal information is kept private.

Virtual data rooms can be an excellent instrument for due diligence or to speed up mergers and acquisitions. Users who are familiar with physical data rooms and other methods of managing data will need to learn the new system. However there are a few important elements to take into consideration when making your choice.

User onboarding

To get the most from your VDR you will require more than just tutorials and documentation. The best virtual deal rooms will offer a full set of support and training materials to assist you in your initial steps including video tours of the system and webinars hosted by their customer success team.


Security is an essential aspect for any company however a VDR is especially crucial. Choose a VDR provider that has security certifications such as ISO 27001 and SOC 1/2/3. Also, ensure that they have GDPR, HIPAA, and ISO 27001. Consider additional security features like two-factor authentication as well as the ability to set a time limit for downloading or viewing documents. You should also be able observe activity in your VDR by reviewing audit reports that are detailed.