Effective board meetings require an organized approach to meeting management that ensures you get the most out of the time you have allotted to your gathering. It’s about staying on the right track, reigning in conversations that lead to detours in discussion and reiterating agenda goals whenever necessary. It also involves having a timekeeper who is clear and keeps the agenda moving, and an individual who is assigned to take detailed minutes so everyone can review them later on.
Distribute the agenda as well as all important materials in advance so that attendees can prepare. This will allow you to keep meetings running on schedule and allow your discussions to begin once everyone is up to up to speed on the pertinent topics.
Limit the amount of time you spend on routine reports and other items which can slow down discussions and cause attendees to feel bored and disengaged. Concentrate on the most important issues and strategic issues that will aid in the progress of the company.
Find patterns in your regular reports and transform them into action items that the board can tackle during the meeting. This is an effective way to inspire your board members who will be tasked with tackling a specific issue rather than just responding to the report.
Give your board members the chance to express their ideas and opinions during the meeting. This can make them feel appreciated and heard, and could be a catalyst for the development of boardroomonline.org/software-for-meeting-minutes-how-to-choose-the-best-one/ ideas that might have otherwise been overlooked.